For us, people are the heart of our organization. For over 20 years, our team’s been making a name for Compass by manufacturing, retrofitting, and servicing compression and process packaging equipment of the highest standards for the North American natural gas industry. We’re established, privately owned, and proud of our company culture where employees are supported in training, development, and career progression. And the best part…the fun is just beginning! Today, Compass is at its most innovative and excited to be at the forefront of emerging clean technologies and a contributor to the global energy transformation.
Join Us. Help Shape the Future of Energy.
Reporting to the Human Resources Coordinator, the Receptionist is responsible for providing front desk reception and comprehensive administrative support to all departments, including Operations, Engineering, Purchasing, Human Resources, Safety, Sales, and the corporate office. This role ensures efficient coordination of administrative tasks, office organization, and customer service in a fast-paced, professional environment, while maintaining a polished and professional image.
What You Will Do
Your responsibilities will include, but not be limited to the following:
- Manage the reception area to ensure effective telephone, courier/mail, and communications both internally and externally to maintain a professional image.
- Greet all walk-in traffic, couriers, customers, and provide professional phone reception.
- Manage all boardroom and meeting room bookings, including setup, cleanup, catering arrangements, and stocking supplies.
- Schedule appointments, manage calendars, and book meeting rooms for employees.
- Maintain office cleanliness, including kitchen areas, and print/copy rooms; manage daily dishwashing and tidying routines.
- Order and monitor office, janitorial, grocery; manage inventory levels and office supply budget.
- Set up Personal Protective Equipment for client meetings and shop tours.
- Maintain Company Contact List
- Coordinate all incoming and outgoing mail and courier services; deliver outbound mail as required.
- Manage corporate Travel Program, including booking flights, hotels, and other reservations.
- Assist with internal events, meetings, luncheons, and special event coordination.
- Complete special projects as needed.
- Provide administrative support to various departments, including Sales, Engineering, and Shop, as required.
- Collect outside company mail and distribute to the appropriate areas.
Education, Skills and Experience
Your education and experience include:
- 3 to 5 years of professional administrative experience, preferably in a production or sales environment
- Competent with computer software including Microsoft Office.
- Strong organizational and time management skills with the ability to set priorities, multi-task and meet deadlines
- Strong organizational and time management skills with the ability to set priorities, multi-task and meet deadlines
- Strong attention to details and ability to work both independently and collaboratively.
- Excellent interpersonal, verbal, and written communication skills
- Demonstrated ability to manage confidential information professionally and provide exceptional customer service.
At Compass, we are always looking for the right people with “can do” attitudes and a willingness to help wherever needed, this means that you may need to take on other tasks and duties that may not be listed above or may change based on the location or needs of the company.